Conditions of Enrolment
Conditions of Enrolment
Our aim is to provide an enjoyable and safe environment for your child. To ensure that both you and your child’s experience is a positive one, the following conditions are designed to help us keep the gym running in a professional and sound manner. If you have any questions regarding these conditions, please feel free to speak with our Club Manager.
By enrolling your child you are agreeing to the following Terms and Conditions including our Declaration/Disclaimer.
We are guided by the Public Health Orders, so appreciate your understanding with respect to measures driven by covid.
Annual registration fees
Gymnastics New South Wales (GYM NSW) Registration/Insurance fees are due once annually (calendar year).
The Annual GYM NSW registration fee is transferable to another affiliated club on the condition that your fees are paid in full.
Full payment plus applicable Gymnastics NSW registration/insurance fee is due in advance or on the first session of the term (see the schedule of classes and pricing for specific information).
Fees cover a 9-week term. All enrolled gymnasts must pay for the full term regardless of attendance.
As there is a limit on participants per class, available spots will be given to children whose enrolment has been secured with payment. Failure to pay may result in losing your spot.
By enrolling you are committing to payment of the entire term and are taking a class spot.
There are no refunds on class fee or registration fees under any circumstances.
Make up Class
Sydney Gymnastics Factory does not offer make-up classes.
The club may consider providing credit for prolonged absences resulting from extenuating circumstances.
Applications for credit must be submitted in writing and will be considered at the sole discretion of Club Manager.
There is no credit provided for another term.
Sometimes classes are affected by public holidays. Classes are not held on public holiday days. We do not provide a make up class if this happens to fall on a day that your child is enrolled.
HEAT: When temperature is 35'C + degrees all sessions on this day will be cancelled. The inside of our hall will get much hotter than this. It is within our duty of care to ensure the health and safety of your child and training at our facility in this weather can cause dehydration and other heat related illnesses. We are not responsible for extreme weather conditions, and as such do not provide a make up class if this happens to fall on a day that your child is enrolled.
RAIN: In extreme rain class may be cancelled if it floods our facility and causes a safety issue. We do not provide a make up class if this happens to fall on a day that your child is enrolled.
Children should wear comfortable and appropriate clothing. For instance, leotard, t-shirt, shorts, bike pants, tracksuit, or leggings if needed. Bare feet. Please avoid baggy clothes, buttons, zippers snaps, dangling jewelry or socks.
Long hair must be tied back into a ponytail or braids, out of child’s face.
SGF staff can collect your child from after school care at Rainbow Street Public School in order to attend gymnastics. There is a fee per child per term. We can also drop off if required after class. In cases of extreme weather you may be required to pick up your child directly from gymnastics after class.
BIRTHDAY PARTY CANCELLATION POLICY
1. Birthday party deposit of $100 is required at the time of your booking. This secures a time slot that is reserved for you and exclusive use of our facility for your party. This fee is non-refundable.
2. The balance of your birthday party must be paid in full 8 days before the scheduled party date.
3. On the day of the party, if there are any additional attendees, the payment must be made at your child’s birthday party.
4. Any changes to party time slot made within 14 days prior to party will incur a rescheduling fee of $100. This fee is non-refundable.
5. Cancellations made less than 7 days prior to the confirmed party time slot will incur a fee of 50% of total payable. Rescheduling fee will also apply to re-book a new time slot.
6. Cancellations made less than 24 hours before the confirmed party time slot will forfeit 100% of total amount payable. Rescheduling fee will also apply to re-book a new time slot.
7. There are no refunds for completed parties, including no shows.
8. There are no refunds for absentees or added extras.
9. Overtime fee of $20/per every 10 minutes over party finish time applies and must be paid on the day.
Non participants are not permitted in the gym without specific permission whilst training is in progress. We ask that you do not interrupt any classes under any circumstances.
If you need to speak to the coaches please see them before class or wait until your child's class is finished.
Please do not allow your child to bring valuables into the premises. Sydney Gymnastics Factory accepts no responsibility for the safety of personal items.
DROP OFF PICK UP POLICY
We are strictly a drop off and pick-up facility. We expect children to be dropped off and picked up on time.
Parents/guardians are responsible for their children in the foyer as well as outside the building both before and after their class (including the car park/driveway).
Please ensure you walk with your child to our door to meet the coach and sign in.
Gymnasts are not to be dropped off before their class time. They will be asked to exit and stay with carer until sign in.
Please ensure you arrive and are dressed for class before our starting time.
Warm up is an essential part of gymnastics to prepare the gymnasts’ bodies to participate in the class activities. If your child has missed warm up, they may not be able to participate in the class activities and asked to be collected.
Please be on time to collect your child from gymnastics. We have staggered class times and ask that you are ready waiting at least 5 minutes prior to end of class time to collect your child.
We expect parents/guardians to meet their child at the door and sign out with coach. Children are not permitted to walk across the field/car park without a parent.
All children must remain inside the gym if they are waiting for their parents.
Once exited, please make your way to the car, and drive safely. Be mindful that other children could be about.
Please note that we are not equipped with childcare services and supervision of children is not possible when other classes are in session.
Parking & Safety
Please park responsibly in and around Sydney Gymnastics Factory and avoid double parking. We ask that you leave the garage spaces clear for coaches.
Gym Fun Days run during school holiday time.
Fees are payable in advance to book your place. No refunds or credits for gym fun days, including no shows.
Kindergymnastics for under 5's
Kindergym class requires active parent participation. This means parents must remain in the gym with their child/children at all times.
Fees are payable for any child who is walking and participating on the mats.
Open to walkers - 5 years old. Please select the correct class for your child's age group.
Class numbers are capped so registration is required.
Please see our COVID-19 Safety Plan (www.sydneygymnasticsfactory.com/covidsafe) as it is updated regularly.
Return to Gymnastics following Covid Public Health Order
We have recently been asked to follow some requirements set by the NSW Government Health Order which include: Social distancing, restriction in participation numbers, Masks required for ages 12 +, Double vaccinated status or exemption for ages 16+ (participants and kindergym carers).
Child Protection Guidelines
Sydney Gymnastics Factory (SGF) aims to provide a safe and happy environment for our participants at all times.
The following guidelines are used to ensure the safety of all children involved:
All coaches are governed by the Gymnastics Australia Coaches’ Code of Ethics.
All coaches must undergo working with children checks.
No parent/guardian to use video or still photography. It is against our member protection policy.
SGF ensures an appropriate coach: gymnast ratio for all classes.
SGF will ensure there is a qualified first aid officer in attendance at all times.
All SGF members are automatically registered with and insured by Gymnastics Australia.
All physical contact with children will be appropriate and necessary for the teaching of gymnastics skill.
All Sydney Gymnastics Factory staff will be in uniform so that they can be easily identified.
Parents/guardians are responsible for ensuring that all relevant medical details and contact information is kept up to date. Please ensure you notify our staff of any changes to these details for your child/children.
If urgent medical and/or other attention is required and neither parents nor emergency contact can be reached, parent/guardian gives consent for their child to be treated by a medical practitioner as arranged by Sydney Gymnastics Factory (SGF).
SGF will call an ambulance for all major injuries. All fees and charges associated with seeking medical attention on behalf of your child are the responsibility of the parent / guardian of the child concerned.
Participants who are suspected of having a contagious condition such as chicken pox, measles, conjunctivitis, head lice etc., will not be able to participate, and parents will be notified to collect them. This can also include cold & flu symptoms in line with our current covid safe policy.
PARENT’ S DECLARATION/DISCLAIMER
I (parent/guardian) understand that participation in any gymnastic activities or other recreational activity in gymnastics is dangerous, can involve significant exertion or could lead to physical risk and injury/death.
Participants taking part in such activities, (example: any activity involving height or motion, including gymnastics, tumbling, and physical activity in general, or any other gymnastics equipment at SGF) do so at their own risk (Parent/guardian of participating gymnast acts on their behalf).
I understand that Sydney Gymnastics Factory will take every precautionary measure with respect to injury prevention and safety.
I (parent/guardian) accept all such risks and hereby waive the right to hold Sydney Gymnastics Factory accountable for any personal injury or death in any way whatsoever caused by or relating to the gymnasts’(customer) participation in such activities.
Acknowledgement of Terms and Conditions
I have read and understand the SGF Terms and Conditions of Enrolment (As above). I understand that by accepting these Terms and Conditions that this agreement is legally binding.
I grant authority for my child/children to train at SGF.
I understand that the organisers will take all reasonable care to ensure the wellbeing of my child and I will not hold them responsible for any damage/loss of property and/or accident.
I give my permission for any necessary medical treatment sought and agree to pay such cost as incurred.
I agree that the fees will be paid in full, that no refunds are to be given and my child’s enrolment is non transferrable.
Unless otherwise advised (within enrolment form), I consent to Sydney Gymnastics Factory taking photographs/videoing the participants during class time and for these to be used for class promotion. Your child may be included in images (gymnastics-specific and award days) published in our Club Newsletter as well as our website, Club Facebook page, or other social media outlets and publications/flyers to enhance our community profile.